Player Profile Template

This template works for any sport. It covers the essential information you need as a coach: personal details, physical measurements, emergency contacts, and medical information. Print it, copy it to a document, or use it as a checklist when setting up your team records.

Having complete player profiles with medical history and emergency contacts is essential for ensuring safety and effective communication. Complete profiles also make it easier to communicate with parents and track player development over time.

Fill in your player's information below. When you're done, use the buttons to copy the profile as text (perfect for records) or print it as a PDF.

This template works for basketball, volleyball, baseball, softball, lacrosse, hockey, tennis, golf, swimming, track and field, rugby, cricket, and other sports. Adapt the fields based on what's most relevant to your sport.

A complete player profile answers the questions you need as a coach: Who do I contact in an emergency? What medical conditions should I know about? How can I reach the player's parents?

The foundation of any player profile is physical data, medical history, and emergency contacts. This information helps you make informed decisions about training and ensures player safety.

What NOT to Include

• Unnecessary personal details — Focus on what's relevant for coaching and safety
• Outdated information — Update profiles at the start of each season; old data can lead to mistakes
• Unverified medical information — Always confirm medical conditions with parents or guardians
• Sensitive data without consent — Ensure you have permission to collect and store player information

A well-organized player profile makes your job easier. Structure it so the most important information—emergency contacts and medical conditions—is immediately visible when you need it.

Put Safety Information First

Emergency contact details and medical conditions should be the first things you see. In an urgent situation, you don't want to scroll through pages of stats to find a parent's phone number.

Keep It Scannable

Use clear headings, bullet points, and consistent formatting. You should be able to find any piece of information in seconds. Group related fields together: personal info, physical measurements, emergency contacts, medical details.

Include Sport-Specific Fields

Every sport has specific information that matters. Football coaches track measurables like 40-yard dash times. Soccer coaches note dominant foot and position. Basketball coaches record height and wingspan. Customize your template to capture what's relevant for your sport.

Update at Key Points

Review and update profiles at the start of each season. Athletes grow, contact information changes, and medical conditions can develop. Set a reminder to collect updated information from parents before the season begins.

Verify All Information

Double-check critical details like emergency contacts and medical conditions with parents or guardians. A wrong phone number or outdated allergy information could have serious consequences.

Both formats have their place in team management. Understanding when to use each helps you stay organized and prepared.

When to Use Paper Profiles

Keep printed profiles in your coaching bag for practices and games. Paper is reliable when you don't have internet access or your phone dies. Having a printed roster with emergency contacts and medical information ensures you're always prepared for urgent situations.

Print on durable paper and consider laminating key pages. Update your printed copies at the start of each season. Keep a master binder organized by team or age group.

When to Use Digital Profiles

Digital profiles are easier to search, update, and share with assistant coaches or team managers. You can quickly pull up a player's information during practice planning or when a parent calls with questions.

The biggest advantage of digital profiles: you can update them instantly. When a parent changes their phone number or a player develops a new medical condition, your records reflect that immediately.

Maintaining Both Formats

Keep your digital and paper versions synchronized. Digital tools like Striveon help coaches maintain centralized athlete profiles that track progress over time. Having one source of truth for all player information prevents confusion and ensures everyone on your coaching staff has access to current data.

Beyond basic profiles, tracking player development systematically helps you make better coaching decisions. See how organized athlete development tracking supports long-term player growth.